So in the spirit of that, I recently launched a beta test for a coaching & training app called The 1% Edge Portable Coach. Part of the piece of that coaching-training app will be devoted to productivity-time management. So, if you'd like help really integrating what you're reading to get real results. You want to download the app (it's free btw). Here is the link to access. Get App info. here
Whether you download it or not - I will on this blog - begin to share some of the weekly challenges presented on the app - many of which I'll be doing myself and would love some folks to participate with me and share you progress.
The Challenge Currently on the APP - Recapture Time
This was Week 1 Challenge - I am going to add one other time recapture technique to extend the week 1 challenge into a second week with another recommended action.
Coaching Question: How much time can you recapture within a cycle of a week?
Choose which context (option) you'd like to use:
A. How you use email
B. Managing interruptions
1. Keep track, whether by hour or segments of the day
2. Focus Daily - tally daily results
3. Report progress through-out the week in the Fan Wall section
OPTION #1 - Managing Interruptions
How Skilled Are You At Managing Interruptions?
And finally, continue to lead by closing the conversation. Make sure you have key phrases or statements you are ready to use with which you feel comfortable. The key is not to wait for them to stop talking. YOU must close or end the time...indicating you meant what you said when you set the verbal boundary.
This is really a key 21st century skill! In managing e-mail effectively it's best to do it in short time increments. So I recommend starting with no more than three minutes - which really is an adequate amount of time! This action helps you learn how to work with your e-mail faster...
Here is the step by step process to follow:
1. Determine how much time you're going to do it
2. Tell yourself to sort quickly or sort fast. If you don't do that you do it at the same usual pace. Telling yourself to do it faster will enable you to actually do it at a faster pace!
3. Use temporary holding folders. I talk about this practice in my book. When processing e-mail, you really only have four decisions to make: Forward, Take Action, Reserve for Reference or Delete. In recognizing there are only 4, you can also make decisions quicker! This is key!
Coaching key: Making decisions quicker, processing email quicker = recapture time! Note: If you're in a leadership role, use this tip to increase the productivity of your team this week. Make it fun - put a chart on the way and see how much you can collectively recapture this week! Have you're team download the app. You can also use the app as an internal coaching resource.
If you haven't yet got your version of Organizational Strategies for the Overwhelmed - have it your way - Kindle - The Book - Nook - Audio Book - The Seminar
Other readings on Kindle:
Declutter Your Life From The Inside Out
Your Life Through the Lens of Time - The Interview
Get the app - available on Android & Apple platforms